Via the smartphone of your collaborators, anyone can get access to their e-mail correspondence. This access is often less protected than the PCs and desktops they are using.
Ensure that all the phones of your staff members go into locked mode automatically after some minutes of inactivity. It is pretty easy for everyone to do that by themselves.
Moreover, do incorporate the access to the phones in the code of conduct of your employees, just like you would mention the access to the PCs. That way, the devices are at least less accessible, and it will be more difficult for intruders to hack your mail systems.
So remember
- Auto-lock mode on all smartphones
- Protected entry to the smartphones
- Add the smartphones to the employee code of conduct
Related tips
Ask for freely given, informed and active consent
For consent to be informed and specific, the information is needed at least about the controller’s identity, what kind of data will be processed, how it will be used and the purpose of the processing operations as a safeguard against ‘function creep’.
Use adequate security measures for your data storage
Since the introduction of the GDPR legislation, we know that we cannot collect this data without permission. That is why we have provided our websites and our apps with well-written Privacy Statements and Cookie Policies.
But even if we only store this data and do not use it immediately for direct marketing campaigns, the GDPR legislation still imposes some requirements.
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